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Parkside

Payables Help Desk Assistant

 
recruiter : Parkside
salary : £19,000 to £20,000 per year
location : City of London
job term : Permanent/Full-time
     
benefits : 25 Days holiday, Pension, Healthcare
 
reference : 9469
contact : Vanessa Lowe
posted on : 13/06/08 at 09:47
deadline : 11/07/2008
 


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  Large corporate Media company based in West Kensington are seeking an Accounts Payable Help Desk Assistant to process and resolve allocated Creative Payable queries, communicating effectively with internal and external clients. Providing weekly reports to Financial Directors highlighting invoices that require purchase orders and approval. To be a proactive part of the Payables Team.

KEY RESPONSIBILITIES

General

*To investigate and resolve allocated client/agency invoice queries within a set timeframe.
*Once query is established, initiate correction within the Maconomy system.
*Communicate effectively to the client/agency that the correction has been actioned.
*Address e-mail queries allocated via the Input Team e-mail site within a 24 hour timeframe.
*Distribute queried invoices filed within the Input Query Trays to the team on a daily basis - this is a shared role in line with the set timetable.
*Ad hoc projects as directed by the Team Leader.
*Provide holiday and sick cover as necessary.

Weekly

*To check all invoices received that do not quote a valid purchase order number, to filter out invoices that are not returned to the supplier - in line with documented process - remaining invoices to be returned to the supplier with an attached letter requesting a valid purchase order number.
*Run and submit weekly reports to Financial Directors in respect of invoices on Maconomy without purchase order numbers or requiring approval.
*Run weekly rejected invoice reports on Maconomy, review remarks and comments of reasons why the invoices have been rejected and action accordingly. To submit the report to the Financial Director once completed.

Monthly

*Queries to be addressed and corrections made within Maconomy in line with the month-end close process for Creative Payables.

ROLE-SPECIFIC SKILLS/ATTRIBUTES

Skills/Experience

*Minimum 2 years' experience within an Accounts Payable or accounting function preferably within a fast paced, constantly evolving environment.
*Commercially focused with a client service approach.
*Confidence in dealing and building relationships with all levels of management.
*Excellent written and oral communication skills.
*High level of accuracy and attention to detail.
*Well organised with strength in prioritising.
*Flexible attitude to achieve results.
*Positive outlook and ambition to progress within Finance.
*Calm under pressure.

Salary £19,000 - £20,000 + benefits


Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.

Parkside Recruitment is an Equal Opportunities Employer.


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